AI that gives your agency more capacity—without more chaos
ManagedTEK AI Services helps creative and marketing agencies deliver more high-quality work without burning out teams or sacrificing craft.
Does this sound like your agency?
For agency leadership
- Clients want more deliverables for the same or lower retainers, and your margins are getting squeezed.
- You're competing with in-house teams and AI-native shops that promise "infinite creative."
- Everyone talks about AI, but you're not sure where it fits without compromising quality or losing your differentiation.
- Growth means adding headcount, which eats into profitability before you can prove ROI.
For creative, strategy, and production teams
- Half your day is spent on resizing, versioning, and repetitive production tasks instead of big ideas.
- You're quietly using AI tools on the side, but there's no standard way to work and no one knows what's "good enough."
- Client feedback loops and revisions kill momentum and eat up time you don't have.
- You're burned out on churning out content instead of doing the strategic, creative work you signed up for.
For operations and account teams
- You're managing 10+ tools across project management, creative, reporting, and client comms—and nothing talks to each other.
- Reporting is a manual nightmare: pulling data from multiple sources, building decks, writing narratives.
- Resource planning is guesswork, and you're always scrambling to staff projects or explain why timelines slip.
- You worry about brand and IP risks when creatives use random AI tools with no oversight.
If this feels familiar, you're not alone. See how we help →
Our products for creative agencies
We offer four productized services designed for mid-size creative and marketing agencies. Start with one and expand as you see results.
1
AI Workflow Audit for Creative Teams
Find the 2–3 workflows where AI will free up the most time and protect your margins.
What's included
- Map your core creative and ops workflows: pitch → brief → production → client delivery → reporting.
- Identify bottlenecks, time sinks, and repetitive tasks that AI can absorb.
- Interview key roles: creative directors, strategists, designers, copywriters, producers, account leads.
- Assess current AI usage (official and unofficial) and identify risks.
- Deliver a 6–12 month AI roadmap with estimated time/cost savings and prioritized use cases.
Timeline
4–6 weeks from kickoff to final presentation.
Pricing
Flat base fee for agencies up to 20 people: $25,000
Per-person add-on above 20: +$500/person
Example: 80-person agency = $25,000 + (60 × $500) = $55,000
What you walk away with
- Clear understanding of where AI creates the most value without compromising quality.
- Time and cost savings projections for each use case.
- A roadmap you can execute on immediately or hand to your ops/IT team.
- Risk assessment: brand safety, IP, and client confidentiality considerations.
2
AI Production CoPilot Pilot
Turn one high-volume workflow into an AI-assisted production line in 4–8 weeks.
What's included
- Pick 1–2 high-impact workflows (e.g., social content production, brief-to-draft flow, asset versioning, campaign reporting).
- Design and build an AI copilot that plugs into your existing tools (Adobe, Figma, project management, DAM, ad platforms).
- Test with a pilot team or client (5–15 users).
- Refine based on real feedback, edge cases, and quality checks.
- Launch with tracking: measure cycle time, output volume, and quality scores.
- Handoff documentation and training for your team.
Timeline
4–8 weeks depending on complexity and tool integrations.
Pricing
Flat base fee for up to 20 users: $40,000
Per-person add-on above 20: +$800/person
Example: 80-person agency = $40,000 + (60 × $800) = $88,000
Why the higher per-person cost?
Creative workflows are nuanced: every extra person means more roles (designer vs copywriter vs strategist), more tools, more edge cases, and more iteration to get quality and brand consistency right.
What you walk away with
- A working AI copilot embedded into your daily creative or production workflow.
- Measurable time savings (20–30%+ on targeted tasks).
- Higher output volume without adding headcount.
- Clear ROI data to justify expanding AI to more workflows.
3
AI Studio: Training & Playbooks for Creatives
Equip your team with safe, agency-grade AI skills and workflows.
What's included
- Role-based training: creative directors, copywriters, designers, strategists, producers, account managers.
- Hands-on workshops with real agency briefs and projects (not generic demos).
- Prompt libraries and templates tailored to your agency's voice, clients, and workflows.
- Brand safety and IP guidelines: what's allowed, what's not, how to protect client work.
- Office hours and ongoing Q&A so teams can get unstuck on real projects.
- Internal "AI Studio" hub with resources, case studies, and updated best practices.
Timeline
2–4 weeks for initial rollout; ongoing office hours and updates available.
Pricing
Program fee covering up to 20 people: $15,000
Per-person add-on above 20: +$300/person
Example: 80-person agency = $15,000 + (60 × $300) = $33,000
What you walk away with
- An agency where everyone knows how to use AI effectively and safely.
- Higher adoption rates—people actually use the tools instead of ignoring them.
- Reduced risk: clear guidelines mean less worry about IP leakage or off-brand output.
- A shared language and standard for "AI-assisted" vs "AI-generated" work.
4
Managed AI Enablement for Agencies
We keep your AI workflows sharp, your team trained, and your quality high—month after month.
What's included
- Monitor usage, quality, and cost across your AI-assisted workflows.
- Update prompts, templates, and workflows as tools, clients, and campaigns evolve.
- Quarterly reviews: what's working, what's not, what's next.
- Roll out 1–2 new use cases per quarter (e.g., new content type, new client, new channel).
- Dedicated support: your team has a clear point of contact for questions, troubleshooting, and ideas.
- Policy and governance updates to keep pace with platform changes and new risks.
Timeline
Ongoing monthly subscription.
Pricing
Monthly base for up to 20 users: $6,000/month
Per-person add-on above 20: +$75/person/month
Example: 80-person agency = $6,000 + (60 × $75) = $10,500/month
Why the lower per-person cost?
Once workflows are built and people are trained, the ongoing work is lighter: monitoring logs, updating prompts, rolling out improvements, and fielding support questions. It's care and feeding, not heavy build work.
What you walk away with
- AI that keeps getting better instead of becoming shelfware.
- Continuous improvement: new workflows, prompts, and capabilities every quarter.
- Peace of mind that someone is watching quality, cost, brand safety, and compliance.
- Your internal team can focus on clients and creative, not managing AI experiments.
Most agencies start with the AI Workflow Audit, then run a focused pilot with one client or workflow, and expand from there. Let's talk about your agency →
What this looks like in your agency
Here are three concrete examples of AI workflows we've designed for creative and marketing teams.
Use case: Social content production at scale
The problem
Your team is producing dozens (or hundreds) of social assets per week for multiple clients. Designers and copywriters spend hours resizing, versioning, and adapting the same concept across Instagram, LinkedIn, TikTok, Twitter, and Facebook. It's repetitive, soul-crushing work that keeps them from doing strategic or creative thinking.
How AI helps
- Strategist or copywriter inputs a campaign concept, key message, and brand guidelines.
- AI generates first-draft copy variants tailored to each platform and audience segment.
- Designer reviews, selects the best, and applies visual treatment (or uses AI for concept exploration and layout).
- Automated resizing and formatting for each platform's specs.
- Human review and quality check before assets go to the client or get scheduled.
Impact
- 30–50% time savings on production and versioning tasks.
- Higher volume of creative tests and iterations without adding headcount.
- Creatives spend more time on strategy, big ideas, and hero concepts.
- Faster turnaround on client requests and revisions.
Use case: Brief-to-draft creative copilot
The problem
Briefs come in from account teams, but they're often incomplete or vague. Creatives spend time in kickoff meetings or Slack asking clarifying questions, and then stare at a blank page trying to figure out where to start. First drafts take longer than they should because you're always starting from zero.
How AI helps
- Brief comes in via your project management tool (Asana, Monday, Notion, etc.).
- AI reads the brief and flags missing information (audience, objectives, success metrics, tone).
- Suggests clarifying questions for the account team or client.
- Once brief is complete, AI generates first-draft concepts, headlines, body copy, or creative territories based on the brief and your agency's past work.
- Creatives review, refine, and build out the best ideas instead of starting from scratch.
Impact
- 20–40% faster from brief to first draft.
- Fewer rounds of "what did you mean by this?" back-and-forth.
- Higher quality briefs because AI surfaces gaps early.
- Creatives can explore more creative directions in the same time.
- Less blank-page anxiety and faster ramp time for junior creatives.
Use case: Campaign reporting and performance narratives
The problem
Account and strategy teams spend hours every week (or month) pulling data from ad platforms, analytics tools, and CRMs, dumping it into slide decks, and writing narratives about what happened and why. It's tedious, repetitive, and takes time away from actually improving campaigns.
How AI helps
- AI pulls performance data from Google Ads, Meta, LinkedIn, TikTok, GA4, and your CRM automatically.
- Generates first-draft slides with charts, key metrics, and trend highlights.
- Writes narrative summaries: what worked, what didn't, and suggested next steps based on performance patterns.
- Strategist or account lead reviews, adds strategic insight and client-specific context, and finalizes the deck.
Impact
- 50–70% reduction in time spent on reporting.
- More time for strategic analysis and optimization instead of data wrangling.
- Faster client reporting cycles (weekly instead of monthly, if needed).
- More consistent, professional reporting across accounts and teams.
- Clients get insights faster and see you as more data-driven and proactive.
Success Stories
Here are real examples of work we've done with organizations similar to yours.
Full-funnel analytics for a consumer app launch
Consumer brand, UGC-powered growth model
The challenge
A beauty/aesthetics startup was running a UGC-driven consumer app launch with pop-up events, creator partnerships, and in-app engagement. They had leads, event participation, and app data scattered across multiple tools, and no clear way to see what was working.
What we did
- Designed a full-funnel analytics framework: lead capture → pop-up participation → app download → engagement → retention.
- Built a Looker Studio dashboard pulling from their event forms, CRM, and app analytics.
- Created simple data collection processes and documentation so their small team could run campaigns and track performance without a full-time data hire.
Outcome
They could see exactly which UGC creators, pop-up locations, and campaign tactics drove real app engagement and retention. They optimized spend, doubled down on what worked, and cut what didn't—all with a lean team and clear data.
This same pattern applies to agencies tracking multi-channel campaign performance for clients.
Data literacy workshop for a marketing team
Startup marketing team, ~15 people
The challenge
A startup marketing team was running experiments across product, content, and paid channels but struggled to read their own data. They didn't know how to build good hypotheses, interpret correlations, or use AI to help with small-dataset analysis.
What we did
- Ran a 1-hour hands-on workshop on building hypotheses, "stake in the sand" thinking, and reading correlations vs causation.
- Tied examples directly to their live product and marketing experiments.
- Taught them how to use AI as a thinking partner to interpret data without overfitting narratives to noise.
Outcome
The team left with practical skills to design better experiments, read their own performance data, and make smarter decisions without needing a full analytics department. They could move faster and with more confidence.
We run similar workshops for agency teams who want to be more data-driven in creative and campaign decisions.
Desperate-user discovery for an AI SaaS product
Legal/AI tool, B2B SaaS
The challenge
An AI SaaS company had users, but couldn't clearly articulate who their "desperate user" was—the segment that truly couldn't live without the product. Without this clarity, product, marketing, and sales were misaligned.
What we did
- 4-week engagement combining usage data analysis, NPS responses, internal stakeholder interviews, and structured user interviews.
- Segmented high-engagement users and clarified what "can't live without it" looked like operationally.
- Translated findings into product roadmap priorities and go-to-market positioning.
Outcome
They found and validated their most mission-critical user segment. Product, marketing, and sales could now align around a clear ICP, leading to better messaging, faster sales cycles, and higher retention.
This same research approach helps agencies understand which clients or service lines are most valuable and where to focus growth efforts.
How we integrate with your tools
We work with the creative and marketing tools you already use. No rip-and-replace required.
Typical creative agency tech stacks include:
Creative & Design Tools
Adobe Creative Cloud (Photoshop, Illustrator, InDesign, Premiere, After Effects)
Figma
Canva
Sketch
AI Content & Copy Tools
Jasper
Copy.ai
Writesonic
Descript (audio/video)
Project Management
Asana
Monday.com
Jira
Notion
Teamwork
Asset & Brand Management
Bynder
Brandfolder
Frontify
Google Drive / Dropbox
Ad & Performance Platforms
Meta Ads Manager
Google Ads
LinkedIn Campaign Manager
TikTok Ads
Google Analytics 4
CRM & Marketing Automation
HubSpot
Salesforce
Mailchimp
ActiveCampaign
Productivity & Collaboration
Microsoft 365
Google Workspace
Slack
Zoom
Example integration flows:
Brief-to-draft workflow
Brief arrives in PM tool (Asana/Notion) → AI reads brief and flags gaps → generates first-draft concepts and copy → creative team reviews and refines → final assets go to client.
Social content production
Campaign concept + brand guidelines → AI generates copy variants per platform → automated resizing/formatting → designer reviews and polishes → assets scheduled or delivered.
Campaign reporting
Performance data from ad platforms + GA4 → AI pulls metrics and generates draft slides/narratives → strategist adds insight and context → deck delivered to client.
Important: We are tool-agnostic. We don't resell software or lock you into specific platforms. We make your existing stack work smarter and faster.
Frequently asked questions
How long does a typical engagement take?
The AI Workflow Audit runs 4–6 weeks. A Production CoPilot Pilot is 4–8 weeks. AI Studio training rollouts take 2–4 weeks. Managed AI Enablement is ongoing month to month. Most agencies see useful results inside the first 6–10 weeks of any single product.
Will AI replace our creatives or strategists?
No. AI handles the repetitive, time-consuming production and admin work so your creatives and strategists can focus on the high-value thinking, ideas, and client relationships that differentiate your agency. The goal is to free your best people from grunt work—not replace them.
What if we've already bought AI tools like Jasper or Copy.ai?
That's common. We don't try to replace tools you already have. We help you standardize how they're used, plug them into real workflows, and measure impact instead of leaving them as scattered experiments with no consistency.
How do you ensure quality and brand consistency?
Every AI workflow we build includes brand guidelines, tone-of-voice inputs, and quality checkpoints. AI produces first drafts; humans review and approve before anything goes to a client. We also build feedback loops so the system improves over time based on what your team accepts or rejects.
How do you charge, and why the per-person model?
Each of our four products has a flat base fee covering up to 20 people, plus a per-person add-on above that. The add-on rate reflects the actual work each extra person creates: more roles to design for, more tools to integrate, more edge cases, and more training. Build-heavy work (like pilots) has a higher add-on than ongoing support.
What about client confidentiality and IP protection?
We work inside your environment wherever possible, use reputable AI providers with appropriate data agreements, and follow your security and confidentiality policies. We also help you write or refine your agency's AI usage policy so creatives know exactly what's safe when working on client projects.
Can we start small and expand later?
Yes, and that's how most agencies work with us. A typical path is: AI Workflow Audit first, then one focused Production CoPilot Pilot on your highest-volume workflow, then expand to other workflows and add Managed AI Enablement once the results are proven.
Do you work with agencies outside the US?
Yes. We've worked with organizations across North America and have experience with Canadian and EU privacy rules. Creative and marketing tools are largely the same globally, and the underlying workflow patterns translate well across markets.
Get started with ManagedTEK AI Services
If you're a creative or marketing agency that wants to deliver more high-quality work without burning out your team, we'd love to talk.
Step 1: Share a few details about your agency
Or reach out directly
Email: info@managedtek.com
Phone: 707-205-3727
What happens next?
- We'll review your info and reach out within 1 business day.
- We'll schedule a 30-minute call to understand your agency, team, and challenges.
- If there's a fit, we'll propose a starting point (usually the AI Workflow Audit or a focused pilot).
- You decide if and when you want to move forward—no pressure, no long contracts required upfront.
What to expect on the call:
- We'll ask about your current workflows, tools, and where your team is spending time.
- We'll share examples of how similar agencies are using AI successfully.
- We'll recommend 1–2 starting points that make sense for your size and situation.
- You'll walk away with a clear sense of what's possible, even if you're not ready to start yet.
