Small businesses are under attack. Every day, cybercriminals are targeting businesses with ransomware, phishing attacks, and other malicious schemes. If you’re a small business owner, it’s important to take steps to protect your data. This checklist will help you keep your data safe and secure.

1. Device Security Checklist

Device security is a subset of data security, which emphasizes the protection of computers, laptops, flash drives, and other devices capable of storing important business data. The general rule on device security is to use passwords with the required length and complexity for every person who has access to corporate information systems.

Make sure that the device is not a point of attack for malware or hackers. Maintaining a healthy IT security mindset has to start from the very top of an organization. Most organizations have many different kinds of devices being used by their employees – laptops, servers, printers, routers – each needing to be managed and secured uniquely.

The following are some of the most effective ways to protect a device’s security:

  • Devices should be encrypted.
  • When disposing of devices, delete all data.
  • Only install/update apps from and through trustworthy sources.
  • MFA should include biometric authentication.
  • Don’t give apps access to your personal information.
  • Keep an eye on system updates and make sure they’re installed in a timely manner.
  • Separate personal and corporate USB devices and run a virus scan.
  • Lock or turn off gadgets.

2. Internet Access Security Checklist

The term Internet access security refers to data confidentiality and integrity. It applies the same concepts used in public-key cryptography to protect internet traffic, including e-mail messages, files, and web sessions. Data is encrypted for transmission over the Internet so that only authorized users can read it. This prevents hackers from eavesdropping on your online activities or modifying them without detection.

To protect internet access, you must do the following:

  • Limit admin access if you utilize social networking.
  • Use caution while using dubious programs.
  • Install a malware-detection system on your computer.
  • Set bandwidth limitations.
  • Don’t use free Wi-Fi hotspots.
  • Select WPA2 Personal (WPA Personal) plus a strong password on routers.
  • Allowing public access to sensitive data is not a good idea.
  • If you want to share files, don’t utilize free services.
  • Limit the number of failed access attempts with user authorization.
  • Use a virtual private network.
  • Before moving on to the next stage, double-check your bank transactions.

3. Software Security Checklist

Software security is the process of staying protected from cyber threats like viruses, spyware, malware, or ransomware. Software security can be achieved through various approaches like data encryption, firewalls, and antivirus software.

According to the National Cyber Security Alliance, data security is defined as protecting electronic data from unauthorized access. The protection of confidential or proprietary information through encryption and other methods that prevent unauthorized parties from accessing private data.

In short, it’s a way for individuals to protect their data from unauthorized people who might want to use this information for their own purposes. Everyone has personal information stored somewhere on their computer – whether it’s an email address, phone numbers, addresses, and so on — and we need software to keep it locked away safely.

But what happens when you either forget your password or lose your file and can’t open it? That’s when you need software to help you access or recover your lost info in order to safeguard the privacy and ensure the safety of your data. Software security is a vital part of data protection and is important in today’s world where most people do business online, own more than one computer, and rely on technology to carry out daily activities.

Here’s a data security checklist to keep in mind when safeguarding your software environments:

  • Create a system for automatic updates.
  • Install the most recent antivirus software.
  • Create a policy for end-users that outlines what software they are allowed to install and maintain on their devices.
  • Access privileges should be monitored and managed.
  • Vulnerabilities and bugs should be examined on a regular basis.
  • Check the licensing agreement and verify compliance while installing third-party software.
  • Turn off autorun.
  • Make a plan for a backup.
  • All users should be required to authenticate.

4. Email Security Checklist

When it comes to data security, email is one of the most commonly used communication mediums for business. Businesses rely on email to send and receive countless messages every day. However, with this ease of communication comes risks. Unfortunately, cybercriminals are always looking for ways to exploit these communication channels for their advantage.

Email hacks can be destructive in terms of data breaches or ransomware attacks that encrypt company files until businesses pay up hefty ransom fees. Using unsecured connections over Wi-Fi leaves emails easily accessible by hackers who may intercept them mid-transit. And sending sensitive information via email without encryption allows cyber criminals access to important information like usernames, passwords, and credit card details which they can use to commit fraud scams online or sell to other cybercriminals.

Keep the following in mind when securing your emails:

  • Personal accounts should not be used for business reasons.
  • Turn on spam filtering.
  • Provide security training on how to recognize and avoid phishing and malware assaults.
  • Turn off the automatic attachment download.
  • Don’t send sensitive information by email.
  • Make sure your email addresses are correct.

5. Password Security Checklist

Password security is the protection of passwords against theft, tampering, or discovery. Password security is no longer just an issue for system administrators and telecommunications professionals; it has become a critical computer security issue that anyone who uses computers must understand.

Today nearly everyone uses computers, including children using home computers with Internet access to explore the world around them. For this reason alone, every home user should have at least a basic understanding of password security issues.

The use of social media sites like Facebook and Twitter also requires users to be concerned about password security in general terms because their accounts are required to establish personal contacts within these environments.

Many people either think they aren’t affected by the risk of data compromise because they don’t work in an industry where data loss can mean huge losses, they aren’t using social media where data loss can mean huge financial damages, or they don’t keep very much on their computer that is of value to identity thieves.

The fact is all users are at risk for data compromise through the theft of passwords and account information. The following are some of the greatest password security practices:

  • Change the default password on a regular basis.
  • Choose passwords that are both strong and distinctive.
  • Passwords should not be reused.
  • Use distinct passwords for various accounts.
  • Never give out your credentials or keep them on your desk.

The ultimate checklist for data security is designed to provide you with a guide to the most important items that should be considered. These are some basic steps to take in order to protect your business from cybercrime, but this list is by no means exhaustive. Don’t wait until it’s too late! Contact us today and we can help make sure you have all the necessary safeguards in place. Which one of these would benefit your company?


Are You Looking For A Data Security Expert You Can Trust for Your Business?

Managed Technology Solutions, also known as ManagedTEK – IT Security Services & Monitoring, is a managed service provider that provides IT support and security solutions for businesses throughout the greater San Francisco Bay Area. ManagedTEK, was founded on an urgency to empower and protect our community from the digital war on personal security and privacy. We focus and specialize in protecting businesses from falling victim to increasingly complex cyber threats. We use cutting-edge technology along with proven cybersecurity practices to provide support and protection for small businesses. Contact us today for your free consultation!