In today’s day and age, cyber security is the most important aspect of your law firm. With new data breaches happening daily, you need to make sure that your practice is as secure as possible from all types of attacks. A recent study showed that 80% of legal professionals have experienced some sort of cyber attack or data breach within the past year alone! Luckily, there are steps you can take right now to ensure that you’re protected – check out our Ultimate Checklist for Cyber Security for Your Law Firm below!

1. Protect your passwords using LastPass

Every lawyer and law firm must keep track of a large number of passwords, which becomes increasingly difficult. What usually happens is that they use the same three password variations for each site – NOT THE BEST WAY TO DO THINGS! Imagine the devastation that could be caused if someone obtained just one password.

This is where LastPass comes in. They can generate extremely secure passwords for each site and remember them for you automatically using your Master Password by using their cloud-based plugin (make sure this one is very secure). “d2erq!” is an example of an auto-generated password. 2321e$#AdfKs0! ”. 

If you have a firm, you can even choose to share certain passwords with other partners or paralegals. The best part is – they will be able to login to those sites, BUT they will not be able to see what the actual password is.

2. Turn on two-factor authentication for Gmail.

You should consider enabling two-step authentication to add an extra layer of security to your email account to ensure its security. When you sign in with your regular email address and password, a verification code is sent to your phone to ensure that you are the rightful owner of the account.

3. Use Box because it is HIPAA-compliant.

Box.com provides a safe place to keep all of your files so that you can access them from any device, anywhere. Box.com’s enterprise-level security and HIPAA compliance allow you to protect your confidential documents online while maintaining the highest security standards.

4. Make use of LawPay as a safe payment processor.

LawPay is a legal payment processing company designed specifically for attorneys. They assist attorneys in accepting trust account payments and deducting fees from the operating account. Lawpay is the most reputable and well-known merchant processor approved by the ABA. They provide PCI Level 1 Certified Fraud protection to ensure the security of your online payments.

5. Enable 6-digit pass codes that even the FBI won’t be able to crack.

It is common practice to secure your smartphone with a 4-digit passcode. If you want to take extra precautions and ensure that the information on your phone is protected, you should consider enabling a 6-digit passcode on your phone. If your iPhone is running iOS 9 or later, you can enable 6-digit pass codes that are nearly impossible to crack.

6. Enable BitLocker encryption.

According to the official Microsoft website, Windows BitLocker Drive Encryption is a new security feature that provides better data protection for your computer by encrypting all data stored on the Windows operating system. As a result, if someone steals your laptop or removes the hard drive, they will be unable to access the drive.

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7. Make your website domain private unless you want people to find your home address, personal email, and cell phone number.

According to NetworkSolutions, when you purchase a domain name, your registrar is required by ICANN to enter your contact information – including your name, physical address, email address, and phone number – in its WHOIS database, a searchable directory that holds contact information on all of its domain name registrants. This personal information is freely available to any member of the public who wishes to check domain names in the registrar’s online WHOIS database. To protect yourself, contact your domain registrar and request that your domain be made private.

8. Lock your WordPress down with the WordFence plugin.

Block hackers from taking over your website and potentially sending themselves to everyone who tries to contact you.

9. Get safe case management software.

It’s critical to find a dependable case management software that can securely store confidential documents and client information, correctly manage your trust account, and remain HIPAA compliant. It’s also critical to have backups of your calendar and deadlines so you never lose important information.

10. Nest Dropcam – A mobile security camera for your home or office.

The Nest Dropcam is a very useful tool for monitoring your office and sensitive files while you are away. Nest Cam can use your phone’s location to determine when you’re away, so when your employees leave the office, Nest Cam will know to turn on automatically. Nest Cam also allows you to monitor your office from anywhere with 24/7 live streaming, advanced Night Vision, and motion and sound alerts.

Are You Looking For A Computer Security Service You Can Finally Trust?

Managed Technology Solutions, also known as ManagedTEK – IT Security Services & Monitoring, is a managed service provider that provides IT support and security solutions for businesses throughout the greater San Francisco Bay Area. ManagedTEK, was founded on an urgency to empower and protect our community from the digital war on personal security and privacy. We focus and specialize in protecting businesses from falling victim to increasingly complex cyber threats. We use cutting-edge technology along with proven cybersecurity practices to provide support and protection for small businesses. Contact us today for your free consultation!