You’ve probably heard a lot about data security in the news lately. Between big companies getting hacked and ransomware scams spreading like wildfire, it’s no wonder people are concerned about their online security. But for business owners, this is more than just a passing concern – it’s a critical issue that can have serious consequences if ignored. Here are five quick tips to help keep your data safe: 

Tip #1: Set Up Multi-Factor Authentication And Secure Passwords

Passwords are keys that allow users access to their computers, financial accounts, and other sensitive information. Using weak passwords can open the door for hackers to enter your system, steal your data and commit fraud.

Use strong passwords by mixing up upper case letters with lowercase letters, using numbers or symbols in them, having more than 6 characters including letters and numbers which are hard to guess. Don’t use dictionary words or real names for passwords and refrain from using the same password for more than one account.

Multi-factor authentication is an added security measure that requires two or more different types of authentication to gain access.

For example, entering a password and scanning your fingerprint will require two forms of identification in order to allow you into an account. Many businesses implement multi-factor authentication for this purpose. This allows them the peace of mind that comes with knowing their data is safe from unwanted viewers.

Tip #2: Keep Up With Software Updates

Updating your computer software is essential because it helps to protect the environment, safeguard the personal data of customers, and prevent further security breaches.

The majority of software updates are released to resolve issues that may be harmful to systems or important vulnerabilities that can lead to unauthorized access by hackers or system crashes.  If you ignore the notifications about new software updates, your computer becomes more susceptible to malware attacks and other cyber threats. The best way out is always effective patch management.

For companies that manage customer data, especially those in e-commerce or financial services, losing this information could result in significant costs related to lost sales and damage their reputation due to privacy concerns. Not only do they have a responsibility for compliance with privacy laws but they also owe it to their customers to keep data safe.

Tip #3: Prevent Privacy Breaches By Using Encryption

Data encryption protects information and makes it unreadable for hackers or cybercriminals.  The complex mathematical algorithms ensure that data is encrypted as soon as you click ‘send’ from your computer, tablet, or smartphone. So, if a hacker gets access to this information, they won’t be able to do anything with it because it’s scrambled and not usable without the key needed to unscramble the code.

Encryption can help prevent security breaches related directly to unauthorized access of customer data through email or online forms that require email addresses for registration purposes.

If you frequently use social media sites like Facebook on your laptop or PC, then chances are high that your computer will soon get infected with malware designed specifically to steal login credentials or other data.

To prevent this from happening, make sure you install security software on your computer and keep it up to date with the latest malware definitions.

Tip #4: Watch Out For Insider Threats

The protection of a business’s data is one of the main concerns for businesses today. Insiders, whether they’re employees, contractors, or third-party agents, have easy access to information that can cause irreparable damage if this information falls into the wrong hands. The best way companies can prevent damage from insider threats is by ensuring their employees and other insiders are trained on how to protect sensitive data as well as what constitutes a misuse of such data.

The insider threat is an inside person at the company who has access to data and uses it in a way that causes a data breach or something similar. An example of an insider threat could be when someone has information and they share it with other people or companies so they can access your data, this is exfiltration.

To prevent these types of threats, you have to be alert and pay attention to anything

Tip #5: Educate Your Staff About Data Security  

It’s a basic part of running a small business, but many aren’t aware. When new employees join your company, it is important to train them on how to correctly configure all devices used in your workplace. This means setting strong passwords and making sure complicated ones are enforced by your systems or applications whenever possible. Also, make sure automatic logouts are enabled when devices are idle for any period of time.

Email is one of the biggest entry points for hackers when trying to break into systems containing sensitive data, so it makes sense to employees on best practices when dealing with email. Make sure your staff is aware of the dangers of phishing attacks by both external sources and even internal staff who may try to dupe their co-workers into divulging passwords or other sensitive information.

Data security is an ongoing issue that needs constant attention because it scales along with the size and number of devices that use data in a small business environment. That’s why it’s important to continuously educate employees on best practices for keeping company data safe and secure.

We hope these quick tips have helped you to understand the importance of data security for your business. If you want more information or are looking for help with strategies and tactics, call us today!


Are You Looking For A Data Security Expert You Can Trust for Your Business?

Managed Technology Solutions, also known as ManagedTEK – IT Security Services & Monitoring, is a managed service provider that provides IT support and security solutions for businesses throughout the greater San Francisco Bay Area. ManagedTEK, was founded on an urgency to empower and protect our community from the digital war on personal security and privacy. We focus and specialize in protecting businesses from falling victim to increasingly complex cyber threats. We use cutting-edge technology along with proven cybersecurity practices to provide support and protection for small businesses. Contact us today for your free consultation!